- Perform the duties within the framework defined by the norms of the Company and within the Hotels internal regulations.
- Keep confidential information CONFIDENTIAL.
- Responsible for rendering secretarial and clerical services for the General Manager as required.
- To prepare respective schedules and reports that will be internally
distributed or submitted to Accor Head Office laid down by the General Manager.
- To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
- To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
- To open and dispatch mail that relates to the department.
- To maintain office supplies stock.
- To keep herself acquainted with the General Managers activities in order to assist in discerning priorities.
- Input data into computer system as required.
- To arrange appointments for the General Manager, reminds him of appointments and meetings.
- To handle incoming/ outgoing telephone calls and faxes.
- To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc.
- To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.
- To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.
- To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.
- To perform special duties as required by the General Manager.
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